Cloudbeds Integration instructions

To activate the integration of Civitfun with Cloudbeds you just have to buy this add-on from the marketplace and go to the "PMS" section of the backoffice configuration section in Civitfun. To activate the integration of Civitfun with Cloudbeds, you have to follow the following steps




1.Register your hotel in Civitfun

Access to this website and complete a simple form:


Register
Look at your email inbox because once registered, you will receive an email so you can validate your registration.




2.Access your account

After validate your email, you will be redirected to the next link:


Acces
Here, in the backoffice, you can configure your online check-in process.





3.Buy the Cloudbeds add-on

You have to go to the "Marketplace" section in the backoffice where you can buy the Cloudbeds add-on. This add-on will allow you to integrate the Civitfun and Cloudbeds platforms.


See Add-on Cloudbeds > Add to the cart > Select the hospitality properties where you will use this add-on > Go to pay > Enter the data in the Stripe payment gateway and do the payment





4.Configuration
When you create a new account at Civitfun, a "Demo Hotel" is created where you can edit and configure all your hotel information as well as the features you wish to offer.
  1. Select the "Demo Hotel"
  2. Go to the configuration section
  3. Basic configuration
  • The language in which your guests will be able to access the tool
  • Edit the hotel name
  • Create the features you wish to offer: Check-in, activities/services





4.Advanced Configuration

Check-in: You can configure the online check-in you wish to offer:

1Settings: The process requirements and return website are defined in this section.
  • Process requirements: The number of documents that need to be completed during the check-in process can be defined here. You may also specify the number of guests who have to sign the contract and the number of signatures required.
  • Return website: Once the guest completes the check-in process, they will be redirected to your website.
2Legal Texts: All texts must be completed.
  • Hotel Terms and Conditions: The guest can read and sign them during the process
  • Entry Report: This field only needs to be completed in some countries. It must be included if you are in one of those countries. The guest will also sign it during the online check-in process.
  • Data Privacy Policy: Guests must be informed about how the hotel treats their data. This document will not be signed but can be accepted by guests when completing the first form in the process.
3PMS: Civitfun's permissions to access hotel data in Cloudbeds will be verified there. The hotel will need to provide such permissions as follows:
  • Click on the "Connect!"
  • Enter Cloudbeds credentials and click the "Approve" button.
  • The Civitfun page will be reloaded and, if the step has been completed successfully, the "Connected" message will be displayed.
4Currencies: The currency in which your services will be sold can be set here. The guest will be able to visualise the price in the selected currency and make the payment. Currencies available:
  • USD
  • Euros
  • Pounds
  • Button Generation: All the buttons needed to add to your website can be generated in this section. These buttons are generated in HTML, so anyone with programming expertise can edit the button.
5Account information
  • Users: Multiple users to manage Civitfun can be created here. Simply create the new user and generate the credentials.
  • Transactional e-mail: The e-mail notifications for online check-in or service purchases are defined here.
  • Invoicing: All the information shown must be completed if you need to invoice your purchase.